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ActionAid Bangladesh (AAB) is looking for suitable candidate for the following position:

Deputy Manager - Finance (Rohingya Response)

Department                     :                Finance

Location of posting         :                Cox’s bazar

Types of contract            :                Fixed term contract

Duration of Contract       :                Up to 31 December 2021 (if not extended)

Number of Positions       :                1

Job Summary

Deputy Manager - Finance (Rohingya Response) will be responsible for providing necessary support to Cox’s Bazar Finance Team in project transactions of assigned UN Agencies and communication with Government Officials. S/he will closely work with project development team, treasury team, finance focal of Cox’s Bazar and will support her/his line manager in daily operations.

Key responsibilities include (not limited to)

Review the payment process by ensuringcompliance with AAB policies and statutory

• Review/check all payment requests, i.e., Vendor, Third Party, Consultant and Staff of AAB, Donor policy, and GOB policies and procedure of country law for her/his assigned project and other projects in Cox’s Bazar.
• Provide entry in the SUN System through ERP/Excel System by ensuring appropriate analysis code, ensure availability of all supporting documents, prepare vouchers (Payment Voucher & Journal Voucher) and handover payment request to the AAB Finance Unit to prepare cheque/Account Transfer-as applicable.
• Process income from external and internal parties through checking all relevant authorities; process expenditure in a timely manner and ensure payments.

Work with PD Team in CXB for developing proposal/project and reporting

• Develop Budget as per guidance of Programme/Project Development Unit and amend/revise when needed.
• Work with the manager to prepare budget for donors and financial applications.
• Prepare Burn Rate and Budget Variance Report for the project management.
• Generate financial reports from the system and analyse for the Project Management, Donor, AAB Management- as needed.
• Assist to analyse overhead budget and cost recovery, update management monthly of spending and income achieved.

Assist to ensure submission of FD-6, FD-7, etc. at NGOAB and maintain subsequent relation/process in Cox’s Bazar

• Prepare FD-6 and FD-7 with relevant documents for Cox’s Bazar Operations.
• Maintain and update in approval process with NGOAB focal of AAB.
• Maintain communication with programme people for getting approval/certificate from concern Government Offices in time as a focal of the project.

TAX & VAT deduction, deposit, and track on timeline of the Government

• Ensure statutory compliance regarding TDS and VDS from various bill as applicable rate and record it in the SUN System.
• Work with CXB Finance Unit on preparation of Vendor wise VAT/ TDS calculation sheet.
• Maintain all payment documents and ensure documentation in place.
• Reconcile Vat and Tax ledgers regularly and report to her/his line manager.
• Prepare financial statements for Audit and facilitate statutory and Donors’ Audit coordination with AAB Finance Unit.

Support to CXB Finance Team in process with system and bank reconciliation

• Analyse system ledger and support to finance focal for reconciling bank and system.
• Prepare monthly statement for incurring balance items of the projects implementing in Cox’s Bazar.

Ensure support to the line manager during auditing, donors’ visiting and management reporting

• Prepare financial statement/accounts to facilitate assist finance focal as assigned to support
• Assist her/his line manager to manage contracts with externals regarding the administrative support of the project.
• Assist her/his line manager to coordinate donor/auditor and provide required documents.
• Assist her/his line manager to prepare, analyze and present management report for various projects and AAB management.

Coordination with AAB Finance Dhaka Team, Teknaf Team and Camps in CXB

• Act as a bridge of communication regarding voucher exchanging between CXB and DHK Team.
• Facilitate CXB Finance Team for consolidating of request should get approval/authorization from DHK Finance Team.
• Track on the voucher request and payment with DHK Team.
• Monitor Camps management related to the financial transaction and coordinate to the Camps staff regarding bill/voucher adjustment.
• Regularly visit to the Teknaf Office and Camp(s).

Relationships

The person holds this position will be reportable toManager - Finance (Rohingya Response)

Required Educational Qualification and Experiences

Education

• Master’s degree in Accounting/ Finance / Business Administration.
• Relevant professional certification is preferred (e.g. FCA, CFA, CPA, ACCA, CIMA, ACMA etc.)

Experience

• At least five years’ experience in the relevant area. UN and INGO Fund Management is preferable.

RequiredCompetencies

• Skills in computer- based application packages, i.e., MS Office and web-based applications/tools.
• Good understanding on accounting software (SUN System is preferred)
• Proven experience to manage team with complying timeline of reporting.
• Good understanding and experience to work on financial reporting in different kinds of donors, audit and Government offices
• Excellent interpersonal and communication skills

Application instructions

Only those who meet the above requirements are requested to applyfollowing these instructions:

• Last date of application isThursday, 11 March2021.Due to emergency, recruitment will be on rolling. The interested candidates are requested to apply before deadline
• Please visitActionAid Jobspage to submit your application.

ActionAidBangladeshaims to attract and select a diverse workforce ensuring equal opportunity to everyone, irrespective of race, age, gender, sexual orientation, HIV status, class, ethnicity, disability, location and religion. Any personal persuasion/phone-call will result in disqualification of candidature.

ActionAid Bangladesh has a non-negotiable policy of ZERO TOLERANCE towards child abuse, exploitation and child labor and expects all employees to abide by the Child Protection Policy of ActionAid Bangladesh.

N.B: There is no cost involved with applying for positions with ActionAid Bangladesh. Any solicitation of job application costs should be regarded as fraudulent.